Placeholder · Featured client
Featured case study
Client, event type, city, rig count, guests served and the outcome they cared about.
Booking nationwideStaffing on every rentalFrom $5,479 per rigTypical reply 5 minFixed quote within 24 hrs
Nationwide · Full service · Since 2016
Everyone is on the leaderboard. Race simulator rental for corporate events, staffed nationwide.
Race simulators delivered, set up, staffed and run at corporate events across the continental US. Our crew arrives, builds it, runs it and takes it away. Your team never touches a cable.
From $5,479 per rig · Staffing always included · $6M / $8M liability
Live leaderboardSample
- P1Marketing1:42.803
- P2Sales1:43.117
- P3Engineering1:43.560
- P4Client success1:44.021
- P5Operations1:44.389
- P11CFO1:49.274
The fleet
Five configurations, one partner.
Each is a different product with its own footprint, power draw, throughput and price. We publish all of it, because the right answer for a 10 by 10 booth is not the right answer for a ballroom.
Compare all five on eleven specificationsSmallest footprint
VR racing simulator
Smallest footprint we run at 8 by 8 minimum, with a spectator monitor so the crowd sees what the driver sees.
From $5,479 · 8 × 8 ft minSpecs and pricingPeripheral visionStatic triple-screen GT
Three panels wrapped around the driver. Peripheral vision without paying for motion.
Specs and pricingFastest to seatStatic ultrawide GT
One curved panel. Fastest to build, fastest to seat, best cost per guest served.
Specs and pricingSeen from the aisle3DOF motion GT
The whole cockpit moves. Visible from the end of an aisle, which is the point.
Specs and pricingThe flagshipF1 cockpit on 3DOF
Reclined formula position on a motion base. The flagship, and the one people ask for by name.
Specs and pricingA format, not a fifth productMulti-sim racing
Two rigs make a race. Four or more make a tournament with heats and a live leaderboard.
How many do I needWhat is included
The whole thing, every time.
Full service only. We come to you, we build it, we run it, we take it away. There is no drop-off tier and there never will be.
Included on every rental, every configuration.
Included
- Delivery, setup and teardown
- On-site technical event manager for the duration
- Up to three hours of pre-event strategy
- On-screen branding and a signage kit
- Liability at $6M per occurrence, $8M aggregate
- Freight anywhere in the continental US
You supply
- Power to the position
- Tables and chairs where your layout needs them
- TV stands if you supply your own displays
- A two-sided tent for daylight outdoor events
- A level floor, particularly for motion rigs
Nothing else from us. Venue-only services such as electrical are billed by the venue, and we tell you which apply before you sign.
Run it flawlessly
COI in your inbox before you ask.
- $6MLiability per occurrence
- $8MAggregate
- 24 hrsTo a fixed quote, in writing
- $0Travel surcharge, anywhere in the continental US
Proof
Who is actually turning up. Our own crew, since 2016.
2016Operating since
2,000+Corporate events delivered by Equation Events, across all services
$6MLiability per occurrence, $8M aggregate
5 minTypical reply in business hours
RaceSimulatorRental.com is an Equation Events brand. One company, one insurance policy, one set of crew, and a decade of corporate event delivery behind it. The 2,000-plus figure covers everything Equation delivers rather than racing simulators alone. We state it that way because it is the accurate way to state it.
Every rental is staffed by our own technical event managers. We do not subcontract the people who run your activation, and we do not sell hardware, which means we have no reason to recommend a bigger rig than your goal requires.
Placeholder · Trade show
Trade show activation
Show, venue, build and result.
Placeholder · Brand activation
Brand activation
Client, build and result.
Where we work
Nationwide, freight included.
Continental US, with freight inside the quoted price rather than added afterwards. What changes city to city is lead time and load-in planning, not what we can bring. A city has its own page only where we have delivered and can show the work.
- Las VegasCES, SEMA, NAB and Grand Prix week each change the planning.
- OrlandoOCCC load-in, power and rigging.
- New York CityJavits labor, freight and permits.
- ChicagoMcCormick Place load-in, labor and a winter logistics profile.
- San FranciscoMoscone labor, power and load-in.
- HoustonOur home base.
- Los AngelesLACC load-in, fire and seismic rules.
- Dallas and Fort WorthVenue, labor and load-in.
Not on the map?
You are still covered.
We deliver, set up and run anywhere in the continental US, with freight already inside the quote. The city guides cover the busiest event markets, not the edge of where we go. Tell us the city and the date, and we will plan it with you.
Las Vegascity guideOrlandocity guideNew Yorkcity guideChicagocity guideSan Franciscocity guideHoustoncity guideLos Angelescity guideDallascity guideAtlantacity guideMiamicity guideQuestions
The questions we get asked most.
In shortCost, space, power, throughput, staffing, lead time and what we will not do.
How much does it cost to rent a racing simulator?
$5,479 for a half day and $5,919 for a full eight-hour service day per rig on our VR configuration, all inclusive, up to $13,719 for four days. Other configurations publish their own ladders. Nothing is added afterwards: the number we quote is the number we invoice.
How much space does one need?
Our VR rig needs 8 by 8 feet minimum and 10 by 10 recommended, with 7 feet of ceiling. Every configuration publishes its own footprint, because a motion platform needs clearance a headset rig does not.
What power does the venue need to provide?
One dedicated 120V 15A circuit per simulator with two duplex outlets at the rig. Order it before your venue's advance deadline, because on-site power orders cost significantly more.
How many people can one simulator handle per hour?
Published as a range per configuration with the drivers named, rather than a single number. Session length, briefing time, reset time and rig type all move it, and published operator figures across this category run from 8 to 40 per hour, which tells you how much those variables matter.
Do you provide staff?
Always, on every rental. There is no drop-off tier and there never will be. An unstaffed simulator at a corporate event becomes a broken simulator by mid-morning.
How far in advance do I need to book?
Thirty days or more avoids rush charges. Inside 30 days, rush charges apply per staff member. Inside two weeks we do not take the booking at all.
Do you travel?
Anywhere in the continental US, with freight inside the quoted price rather than added as a separate line.
Can you brand it?
On-screen branding and a signage kit are included. Branded leaderboards from $350, custom backdrops at $2,000 which you keep, and cockpit wraps. In-game liveries depend on the title and its licensing, which we confirm per request.
Do you offer 6DOF full motion?
No. Our top motion tier is three axes. Some competitors offer six, and if that is specifically what you need we are not the right vendor.
Do you sell simulators too?
No, and that is deliberate. A vendor who also sells hardware has a reason to talk you into a bigger rig. We do not.
When we are not the right vendor
If your event is inside two weeks, we will not take it. We cannot plan it properly in that window.
If you need 6DOF full motion, our top tier is three axes and some operators go further.
If you are booking a wedding, a birthday or a private party, we will take an inbound booking that clears budget and logistics, but this is not what we are built for and you will get better value elsewhere.
If your goal is quiet, high-value one-to-one meetings, an activation that draws a crowd works against you.
Get a quote
Tell us about your event. A fixed quote within 24 hours.
We reply within five minutes during business hours, and a fixed quote follows within 24. You get the configuration, the rig count, the footprint and power your venue must supply, and the throughput range, in writing, before you commit.
5 minTypical reply in business hours
24 hrsFixed quote, in writing
$6M / $8MLiability per occurrence and aggregate
- Nationwide, continental US
- Staffing always included
- No events inside two weeks
- The number we quote is the number we invoice
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